Photo Booth Hire and fun activity hire questions

 

Please contact us for any specific questions you may have. We have tried to answer some of the most commonly asked questions below.

What areas do you cover?

 

We mainly cover Kent, Essex, Sussex and London although we do take bookings from all over the UK, including cornwall, wales, scotland with our photo booths, karaoke booths and rodeo bull. Please contact us for a quote.

01

How do we book and pay?

 

A deposit is required to secure any booking. Deposits can be taken via BACS payment, Paypal or cheque.

 

The balance is due 2 weeks before the event by Cheque or 10 days before the event by BACS/paypal. Cash can also be accepted on the event day, however we ask this is paid once the equipment is set up and not at the end of the night.

02

How much notice is required to book?

 

We prefer as much notice as possible, especially if your event is during the weekend, however we are able to take short notice bookings subject to availability. Bookings for popular items are sometimes made a year in advance, so it is advisable to book early.

03

How much do you charge?

 

Our prices are very competitive. We have included guide prices on our websit for some of our items, be aware there are many factors that affect the price, including length of hire, location and date. Please contact us and we will be pleased to provide you with a quote. We will also try and beat any other genuine quote you may have received.

04

What if I need to cancel?

If you have to cancel your booking for any reason the following terms apply: More than 60 days notice before your event then any deposit paid is fully refunded. Less than 60 days notice but more than 30 days notice before your event then any deposit is returned as a voucher for our services. Less than 30 days and you will lose any deposit paid. If you cancel on the day and do not notify us before we attend then the full payment will be due. If you want to cancel due to bad weather and inform us before we attend then you will only lose the deposit.​ A cancellation can only be accepted once we have emailed or verbally confirmed with you.

05

What about the weather?

 

Unfortunately we cannot control the weather, and whilst some of our attractions may be useable in the rain, others maybe unsafe and unusable. If you are worried about the weather spoiling your day and wish to cancel, we ask for as much notice as possible. If you inform us on the day before we leave for your function then you will only lose your deposit. If you cancel when we have arrived at your function then the full payment will be due.

06

What happens when you arrive?

 

Depending on what service you are booking we generally arrive around 30-60 minutes before the agreed start time (2 hours before for photo booth, karaoke booth flipbook booth). We will need a point of contact who can advise us where the equipment is going to be setup. We will carry the equipment into position in stages and then begin to setup. Once equipment is setup and tested it will remain closed for use until the agreed start time of hire.

 

Some of our services will include an operator who will stay for the night and run the equipment for your guests during the event ensuring everyone's safety and enjoyment. Other services are dry hire, which means we will simply deliver it to you and then you will need to operate and supervise it yourself. In this case a disclaimer may need to be signed. See our terms and conditions below.

07

What times can I hire from/early setup?

 

We can start and finish whenever you wish, but please remember that depending on what you have booked it can take us up to an hour to pack away, as such if you need to be out of your venue by a certain time then this needs to be considered. Also some of our equipment is large and bulky and space may need to be made available, guests asked to move etc during packaway. Most items have a typical hire period of 3-5hours but additional hours can be purchased.

 

We can also setup earlier in the day and come back later to operate the equipment, however this will attract additional charges and idle hours may also apply. Idle hours apply if we sit and remain with the equipment until it is ready for use. For example if you are having a sit down dinner at 7pm and want the photo booth to start at 9pm. You may not want us setting the equipment up whilst your guests are eating, as such we could arrive at 5pm to setup. The booth would then be setup by 7pm, but we would then remain with it for 2 hours idle time.

08

Are you insured & PAT tested?

 

Yes we have 1 million pounds public liability insurance cover for our photo booths and 5 million pounds cover for the kids rodeo and surf simulator, if you need further clarication then please contact us. You are only covered by our insurance if we remain and supervise the items. All of our equipment is yearly PAT tested. Copies of the documents available on request.

09

Do I need to provide power?

 

Most of our services require a standard 13amp household power socket within 25 metres of the location of hire. If your event is outside and not near a power source then please check with us to determine if a generator is required. Although we do not supply generators we can recommend what power you would need should you require one.

10

11

Where are your Terms and Conditions?

 

Please click here to see our T&C for Party Booth hire, including photobooths, karaokebooths, flipbook booths

Other Terms and Conditions
 

 

Terms and conditions of hire for PM entertainments a trading name of Party Fun Hire Limited

 

For all dry hires (no operator/supervisor is supplied by us) a disclaimer will need to be signed.

 

RODEO BULL/other attachments 

POWER A single 13amp power socket is required. This should not have any other device attached to it. If other devices are connected (e.g bouncy castles, music etc) then this could overload the circuit and trip the circuit or risk causing a fire. If you choose to supply us with a generator then a Min 6.9KVA generator is required. 

ACCESS & AREA REQUIRED The bull is a very heavy, large and bulky piece of equipment. To be able to offer you the best price a single operator will normally arrive and setup the bull. We require that there be sufficient parking space for a high roof van to park and unload close (less than 15metres) to the place of hire. The heavy base (100kg) requires a minimum width of 33"- Please ensure you check you have this access down any alleys, gates etc and that no obstacles are in the path- including drain pipes, bins, bikes, guttering, window ledges etc. If the operator on the day is unable to fit the base due to restricted access then he will not be able to proceed. The inflatable base is 15ft diameter and we require an area 18ft diameter to operate the ride. If the inflatable marquee is used this extends to 22ft diameter.(NB that if the marquee needs roping to the ground then this will increase its area to 30ft) Indoor functions require a minimum of 9ft 6”. Please ensure this is checked and that there are no light fittings, pipes etc which reduce the actual height of the area where the bull will be situated. The Inflatable marquee requires a minimum height of 12ft, please ensure no trees, overhanging cables etc will obstruct the marquee. It is very difficult to move the heavy motion base over steps. You MUST advise us of any steps before the event. If there are a significant number of steps or the height of the steps is too great then a second operator will need to attend the setup and this will attract an additional charge of £50.

PACKING AWAY. We do require clear access when packing away, guests may need to move to other areas to allow us to move the equipment. NB – We are still happy to help for functions where the distance may be further, or there are a lot of steps, very narrow access, but in these cases we may require willing volunteers or alternatively a 2nd operator can be sent for an additional charge of £50. But the height and width for setup is critical regardless of the number of people helping. 

CANCELLATIONS A deposit is required to secure the date. The deposit needs to be returned to us within 7 days of your provisional booking to ensure the date is secured.In extreme weather conditions we may need to cancel all or part of your function. Whilst we have an inflatable marquee for wet weather, this is not suitable for use in high winds. If the weather is extremely bad then we reserve the right to cancel the function and you will be issued with a voucher to the value of your deposit for use with any of our other services. In the event that a hire is started and part way through the weather turns extremely bad then we may need to terminate the hire before the end of the period. If this happens then you only be charged for the hours supplied at a rate of £50 per hour plus any deposit paid. In the very unlikely event of mechanical equipment failure part way through the booking then you will only be charged the deposit.

BALANCE DUE Any balance due shown on your booking form is required in cash ONLY on the day. Payment will be asked for when we first arrive at the function and before the hire period starts. Cheques and credit/debit cards cannot be accepted. Due to being let down by others in the past, we must ask for cash payment before the hire commences.

 

 

 

BOUNCY CASTLE

POWER A single 13amp power socket is required. 

If the hirer is in any doubt as to the meaning of the following, a representative fromPM entertainments should be consulted.

THE HIRER will, during the period of the hiring, be responsible for the supervision of the equipment, its care, safety from damage however slight of any sort, and the behaviour of all persons of all ages using the equipment whatever their capacity, including proper supervision of children to ensure children under school age use the equipment separately to older children.

 

A responsible ADULT must supervise the Bouncy castle at all times.

No more than 5 adults are allowed to use the equipment at the same time. Adults must NOT use it the same time as children

No food or drinks or chewing gum to be allowed on or near the Bouncy Castle which will avoid choking and mess (Please note that if the Inflatable is collected in a dirty condition then the person hiring it will incur a cleaning charge of £35 per hour).

All shoes, glasses, jewellery, sharp objects, key-rings, metal studded clothing and badges MUST be removed before using the Bouncy Castle.

No face paints, party poppers, coloured streamers or silly string to be used either on or near the Bouncy Castle.

No smoking or barbeques near the Bouncy Castle.

Climbing, hanging or sitting on walls is DANGEROUS and must not be allowed.

Always ensure that the Bouncy Castle is not overcrowded and limit numbers according to the age and size of the Children using it. Try to avoid large and small Children from using it at the same time.

Always ensure there is no pushing, colliding, fighting or behaving in a manner likely to injure or cause distress to others.

No pets, toys or sharp instruments are allowed on or near the Bouncy Castle.

If the Bouncy Castle is not being used for any part of the day, please switch the blower off at the mains. Never switch blower on and off whilst inflatable is in use. Do not allow anyone to be on the Bouncy castle during inflation or deflation as this is DANGEROUS.

Do not allow anyone to bounce on the front safety step as a Child could easily bounce off the inflatable and get hurt. The step is there to assist users in getting on or off.

Ensure that no-one with a history of back or neck problems is allowed on the Bouncy Castle or any Child that is feeling unwell.

Please ensure that Children/adults are not attempting somersaults and are clothed appropriately and that nothing can fall out of their pockets.

In the event of heavy rain, it is strongly recommended that the Bouncy Castle be switched off. Any wetness, including bubbling (which is normal) can be dried with a towel.

In the event that the blower stops working, please ensure all users get off the inflatable immediately. Please check the fuses and make sure the blower tube or deflation tube has not come undone or something has not blown onto and is obstructing the blower. In the event that it overheats, or loses power, switch the blower off at the mains, then switch it back on again 1 or 2 minutes later. If it does not restart then contact us straight away.

Occasionally check that the metal stakes are still securing the castle into the ground.

In very high winds the castle should be deflated for safety.

 

 

SURF SIMULATOR/KIDS RODEOBULL 

POWER A single 13amp power socket is required. This should not have any other device attached to it. If other devices are connected (e.g bouncy castles, music etc) then this could overload the circuit and trip the circuit or risk causing a fire. If you choose to supply us with a generator then a Min 6.9KVA generator is required. 

ACCESS & AREA REQUIRED To be able to offer you the best price a single operator will normally arrive and setup the surf. We require that there be sufficient parking space to unload close (less than 15metres) to the place of hire. The heavy base (60kg) fits through a standard single doorway- Please ensure you check you have this access down any alleys, gates etc and that no obstacles are in the path- including drain pipes, bins, bikes, guttering, window ledges etc. If the operator on the day is unable to fit the base due to restricted access then he will not be able to proceed. The inflatable base is 15ft diameter and we require an area 18ft diameter to operate the ride. Indoor functions require a minimum of 9ftheight. Please ensure this is checked and that there are no light fittings, pipes etc which reduce the actual height of the area where the bull will be situated. It is very difficult to move the heavy motion base over steps. You MUST advise us of any steps before the event. If there are a significant number of steps or the height of the steps is too great then a second operator will need to attend the setup and this will attract an additional charge of £50.

PACKING AWAY. We do require clear access when packing away, guests may need to move to other areas to allow us to move the equipment. NB – We are still happy to help for functions where the distance may be further, or there are a lot of steps, very narrow access, but in these cases we may require willing volunteers or alternatively a 2nd operator can be sent for an additional charge of £50. 

CANCELLATIONS A deposit is required to secure the date. The deposit needs to be returned to us within 7 days of your provisional booking to ensure the date is secured. If the weather is extremely bad then we reserve the right to cancel the function and you will be issued with a voucher to the value of your deposit for use with any of our other services. In the event that a hire is started and part way through the weather turns extremely bad then we may need to terminate the hire before the end of the period. If this happens then you only be charged for the hours supplied at a rate of £50 per hour plus any deposit paid. In the very unlikely event of mechanical equipment failure part way through the booking then you will only be charged the deposit.

BALANCE DUE Any balance due shown on your booking form is required in cash ONLY on the day. Payment will be asked for when we first arrive at the function and before the hire period starts. Cheques and credit/debit cards cannot be accepted. Due to being let down by others in the past, we must ask for cash payment before the hire commences.

 

 

 

SUMO SUITS

Sumo wrestling is fun and entertaining for everyone, but it should be remembered that it is a

physical activity that features physical contact.

 

People with the following conditions should not participate:

 

 expectant mothers,

 those with existing heart, neck or back conditions,

 those recovering from recent surgery or injury,

 those under the influence of alcohol or drugs.

The following must also be adhered to:

 

Sumo suits must be used only on the safety mat when centred in a 20ft by 20ft clear, flat area,

and when both combatants have neck-brace and helmet fitted.

Shoes, glasses, jewellery, badges, etc. should be removed before fighting.

Punching and scratching are not permitted.

A fallen combatant must never be lifted by the head.

Adults must not fight children (under 16)

Male adults must not fight female adults (over 16 and over)

Sumo wrestling must take place on the sumo mat and overspill area, but this must not

be sited on concrete, in a car park of similar area

This activity can take place on licensed premises but not in night clubs.

 

Advice: The face can be vulnerable to impact with both the face of the opponent and (if the

combatant is pushed off the safety mat) the ground. So participants should be aware of the need to

turn their head slightly so that the padded helmet can take any impact.

 

If Sumo hire is booked for an event where drinking is involved, Sumo wresting will need to be the first activity taking place before any alcohol has been consumed.

 

 

BUNGEE/GLADIATOR/PILLOW BASH

POWER A single 13amp power socket is required. 

Equipment: Bungee Run, Gladiator Duel, Pillow Bash 

If the hirer is in any doubt as to the meaning of the following, a representative from PM entertainments should be consulted.

 

THE HIRER will, during the period of the hiring, be responsible for the supervision of the equipment, its care, safety from damage however slight of any sort, and the behaviour of all persons of all ages using the equipment whatever their capacity, including proper supervision of children to ensure children under school age use the equipment separately to older children.

 

A responsible ADULT must supervise the Bungee/gladiator/pillow bash at all times.

Only 2 participants are allowed to use the equipment at the same time.

No food or drinks or chewing gum to be allowed on or near equipment which will avoid choking and mess (Please note that if the Inflatable is collected in a dirty condition then the person hiring it will incur a cleaning charge of £35 per hour).

All shoes, glasses, jewellery, sharp objects, key-rings, metal studded clothing and badges MUST be removed.

No face paints, party poppers, coloured streamers or silly string to be used either on or near the equipment.

No smoking or barbeques near the equipment

Climbing, hanging or sitting on walls is DANGEROUS and must not be allowed.

Gladiator fighters should be of a similar age and size, adults must not fight children.

No pets, toys or sharp instruments are allowed on or near the equipment.

If the equipment is not being used for any part of the day, please switch the blower off at the mains. Never switch blower on and off whilst inflatable is in use. Do not allow anyone to be on the equipment during inflation or deflation as this is DANGEROUS.

Ensure that no-one with a history of back or neck problems is allowed on the equipment or any Child that is feeling unwell.

Do not allow users of the bungee run to jump or leap in the air whilst being pulled by the bungee.

In the event of heavy rain, it is strongly recommended that the equipment be switched off. Any wetness, including bubbling (which is normal) can be dried with a towel.

In the event that the blower stops working, please ensure all users get off the inflatable immediately. Please check the fuses and make sure the blower tube or deflation tube has not come undone or something has not blown onto and is obstructing the blower. In the event that it overheats, or loses power, switch the blower off at the mains, then switch it back on again 1 or 2 minutes later. If it does not restart then contact us straight away.

Occasionally check that the metal stakes are still securing the equipment into the ground.

In very high winds the equipment should be deflated for safety.

 

12

What is Our Privacy Policy?

 

1.       Introduction

1.1    We are committed to safeguarding the privacy of our website and social media visitors and our service users.

1.2    This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.

1.3    By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

1.4    In this policy, "we", "us" and "our" refer to Mr. Jeremy Prior on behalf of Party & Event Hire Ltd.

2.       Credit

2.1    This document was created using a template from SEQ Legal (https://seqlegal.com).

3.       How we use your personal data

3.1    In this Section 3 we have set out:

(a)    the general categories of personal data that we may process;

(b)    in the case of personal data that we did not obtain directly from you, the source and specific categories of that data

(c)    the purposes for which we may process personal data; and

(d)    the legal bases of the processing.

3.2    We may process data about your use of our website, social media and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is consent.

3.3    We may process your account data ("account data"). The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR consent.

3.4    We may process your information included in your personal profile on our website or on social media. ("profile data"). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is consent OR our legitimate interests, namely the proper administration of our website and business OR the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract OR.

3.5    We may process your personal data that are provided in the course of the use of our services ("service data") or in the course of us acquiring your services. The service data may include name, address, e-mail address, bank and Paypal details and telephone numbers. The source of the service data is you. The service data may be processed for the purposes of providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

3.6    We may process information that you post for publication on our website or social media. ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent.

3.7    We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

3.8    We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website] ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and business.

3.9    We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.

3.10  We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

3.11  We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

3.13  We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

3.14  In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

3.15  Please do not supply any other person's personal data to us, unless we prompt you to do so.

4.       Providing your personal data to others

4.1    We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

4.2    We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

4.3    We may disclose your contact details to our contractors insofar as reasonably necessary for delivering our service to you.

4.4    Financial transactions relating to our website and services will be handled by our payment services providers, Paypal and Santander. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices at:

        https://www.paypal.com/ee/webapps/mpp/ua/privacy-prev

        https://www.santanderbank.com/us/privacy-policy

4.5    In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

5.       Removed

6.       Retaining and deleting personal data

6.1    This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

6.2    Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3    We will retain your personal data as follows:

(a)    Names, addresses, contact details, payment details will be retained for a minimum period of 1 year following the date they are recorded, and for a maximum period of 7 years following that date where needed for tax and accounting purposes.

6.4    In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:

(a)    the period of retention of all data will be determined based on relevant legal requirements such as may be imposed by HMRC.

6.5    Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with any other legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

7.       Amendments

7.1    We may update this policy from time to time by publishing a new version on our website.

7.2    You should check this page occasionally to ensure you are happy with any changes to this policy.

7.3    We may notify you of changes to this policy by email or through the private messaging system on our website.

8.       Your rights

8.1    In this Section 8, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

8.2    Your principal rights under data protection law are:

(a)    the right to access;

(b)    the right to rectification;

(c)    the right to erasure;

(d)    the right to restrict processing;

(e)    the right to object to processing;

(f)    the right to data portability;

(g)    the right to complain to a supervisory authority; and

(h)    the right to withdraw consent.

8.3    You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a fee of £10.

8.4    You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

8.5    In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

8.6    In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

8.7    You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

8.8    You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

8.9    You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

8.10  To the extent that the legal basis for our processing of your personal data is:

(a)    consent; or

(b)    that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract; or

(c)    that the processing is necessary for our legitimate business interests

        and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

8.11  If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

8.12  To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

8.13  You may exercise any of your rights in relation to your personal data by written notice to us in addition to the other methods specified in this Section 8.

9.       About cookies

9.1    A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

9.2    Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

9.3    Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

10.    Cookies

10.1  We do not directly use cookies through our website or social media, however, cookies may be used by our service providers.

11.    Cookies used by our service providers

11.1  Our service providers may use cookies and those cookies may be stored on your computer when you visit our website.

11.2  We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/.

11.3  We use Facebook, Instagram and Twitter to publicise our services. These services use cookies for analyzing use of these social media accounts and for monitoring the performance of advertisements. You can view the cookie policies of these service providers at:

        https://www.facebook.com/policies/cookies

        https://www.instagram.com/legal/cookies/

        https://help.twitter.com/en/rules-and-policies/twitter-cookies

 

12.    Managing cookies

12.1  Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a)    https://support.google.com/chrome/answer/95647?hl=en (Chrome);

(b)    https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)    http://www.opera.com/help/tutorials/security/cookies/ (Opera);

(d)    https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e)    https://support.apple.com/kb/PH21411 (Safari); and

(f)    https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

12.2  Blocking all cookies will have a negative impact upon the usability of many websites.

12.3  If you block cookies, you will not be able to use all the features on our website.

13.    Our details

13.1  The website is owned and operated by Party & Event Hire Ltd.

13.2  We are registered in England and Wales under registration number 10295547 and our registered office is at Dalewood Ltd, 103 Newland Road, Worthing, West Sussex, England, BN11 1LB.

13.3  Our principal place of business is at 1 Becket Court, Rectory Road, Worthing. BN14 7PQ.

13.4  You can contact us:

(a)    by post to the business postal address given above

(b)    using our website contact form

(c)    by telephone, on the contact numbers published on our website

(d)    by email, using info@partyandeventhire.co.uk

14.    Data protection officer

14.1  Our data protection officer's contact details are: Liz Saunders. lizsaunders169@gmail.com, 07525 096502.

15. Our sister company http://www.limelightuk.net operates a similar privacy policy.

Notes

Section 1.2

"Personal data" is defined in Article 4(1) of the GDPR:

"(1) 'personal data' means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".